What Are The Six Ways To Save Outlook Emails As PDFs?

Outlook is essential in the life of a professional because employees in offices always send documents via mail. Sometimes an Outlook email contains important text that must be saved as a PDF. You don’t know how to save Outlook mail as a PDF because you recently switched from Gmail to Outlook.

Let me tell you that the option to save email as PDF is not directly available in Outlook. However, you can convert email to PDF by clicking on the print option. The steps for converting Outlook emails may vary depending on the type of computer you have.



The first steps in getting to an email’s print option are practically identical. You’ll figure it out quickly because you’re familiar with your computer’s printing processes. However, you cannot save emails as PDFs using the Outlook Mobile app. You must have a laptop or computer to save Outlook emails.

Do you want to learn how to save Outlook emails as PDFs? If you’re curious, read on to find out how to save Outlook email as a PDF. This article will go over the six different ways to save Outlook emails as PDFs.

Converting Outlook Email To PDF

Outlook to pdff

Although Outlook does not have a Save as PDF option, you must first save an Outlook email as an HTML file. After that, you can use a PDF converter to convert HTML email to PDF.

To save an Outlook email to HTML, open Outlook and select the email that you want to convert to PDF. Then, on your laptop or computer, click the File button and then the “Save As” button to save it in the.html file format.

Install PDFelement and then go to your home screen and click “Create a PDF.” Locate the HTML file of the Outlook email on your device and right-click to select “Open,” which will open it within the program and allow you to use the Outlook to PDF converter.



The file you converted to PDF will be opened in PDFelement, and you can save it as a PDF on your computer by clicking on the file and then on the Save button.

To work on your PDF, use the tools in the “Edit” tab of the menu bar, such as “Add Text,” “Add Image,” “Link,” and others. You can easily save your PDF file after editing it.

In Windows Saving Outlook Email As PDF


You can save an Outlook email as a PDF file using the print option and a PDF printer. To begin, download and install Wondershare PDFElement, one of the best PDF editors, on your computer or laptop.

Then, open the Outlook email that you want to convert to PDF and press the “File” and “Print” buttons. Select the PDF editor you recently installed as the printer option in the print dialogue box. If you select this option, the Outlook email will be converted to PDF and opened in the PDF editor you have installed.

Although, in the PDF element, you can save the printed PDF document on your device by clicking “File” and then “Save As.” You can also use PDFelement to combine emails and attachments if you want to convert multiple emails to PDF.

Saving Outlook Email As PDF On MacBook


You can save Outlook email as a PDF on your MacBook by using the Print option. But first, open Outlook and then navigate to the email you want to save as a PDF. Then, to confirm your selection, click File, then Print.

However, if you want to save your file in a specific folder, you can use the drop-down menu to select the folder and save it as a PDF. After that, save the Outlook message as a PDF file and name it.

Converting Outlook Email To PDF Online


An Outlook email can be easily saved as a.msg file and converted to PDF online. Zamzar MSG to PDF Converter is a free online converter that does not require registration. If your Outlook messages contain sensitive information, do not post them online.

To begin, open an Outlook email, then click File, and then save the email as an MSG file. Then, in a browser, open Zamzar’s MSG to PDF converter and select which files to upload with the email file. When the conversion is finished, click the Convert button to download the MSG file as a PDF to your laptop or computer.

Converting Outlook Email To PDF With Attachments

Outlook save

To convert emails and attachments to PDF documents, use the AssistMyTeam Email to PDF Add-in. To use this tool, you must first install it on your Microsoft Outlook. Furthermore, AssistMyTeam can combine emails and attachments into a single PDF file.

The best part is that this tool is compatible with Outlook 2010, 2013, 2016, 2019, 2021, and 365. (32-bit and 64-bit). After installing the Save as PDF add-in for Outlook, you’ll notice several Save as PDF options under the home tab.

To combine Outlook emails and attachments into one PDF, select the combine emails and attachments in one PDF option.

Outlook Save As PDF Option With Adobe Acrobat

In Windows 10, there are two ways to change the default PDF viewer: through File Explorer and through Control Panel. Both are extremely simple; you simply need to follow a few simple steps.

Adobe Acrobat, like Microsoft Office, can be installed after Microsoft Outlook, and then you can quickly access Adobe Acrobat because it is automatically inserted into Outlook. After starting Outlook, go to the toolbar and select Adobe Acrobat.

On your computer or laptop screen, you will see two options: Attach as Adobe PDF and Attach as Secured Adobe PDF. Attaching as Adobe PDF means that all attachments, such as PowerPoint, Word, and Text, will be saved as PDF.

Attaching as a secured Adobe PDF, on the other hand, refers to the document and attachment that will be saved as a secured PDF. As a result, you can prevent your File from being opened, copied, or printed.



Although the second step is to launch Outlook and click on Adobe Acrobat on the toolbar, on the submenu on your device’s screen, you will see four tabs: Selected Messages tab, Selected Folders tab, Change Conversion Settings tab, and Setup Automatic Archival tab. To convert Outlook emails to PDF files, you have two options.

To convert selected messages to PDF, go to the selected messages tab. You can choose whether to “create a new PDF” or “append to an existing PDF.” Right-click on the email you want to save as a PDF after you’ve selected it. After that, select “Convert to Adobe PDF,” name your file, and click “Save.” As a result, Adobe Acrobat will save your email and attachment as PDF files at the same time.

Converting the selected message folders to PDF saves you time by allowing you to save all of the emails you want to convert to PDF in one folder. Then, on the toolbar, click “selected folders” and select the appropriate folder to begin the process of saving Outlook messages to PDF files.



As a result, you can open Outlook emails saved as PDF files in Adobe Acrobat. You must click on them to view the entire message’s content. You can also open your message in a new window by clicking the hyperlink in the attachment.

However, all Adobe Acrobat XI product updates were canceled. You can still use this program if you want, but there will be no customer support. At the same time, you can look for Adobe Acrobat alternatives.

Choose the method that you believe is the simplest for saving Outlook emails as PDFs. Before selecting one of the methods to save Outlook email as a PDF, keep your device in mind.

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